# Equipment studio software: schedule by device, clients, and packages

> Booking by available device, session packages, forms, and client history — for EMS studios, vibration platforms, and body shaping equipment.

Source: https://reservation.business/en/solutions/equipment-studio-software · Language: en · Updated: 2026-10-23

In an equipment studio a slot depends on whether the device is free, not only on whether a specialist is. Reservation.Studio Business books every session against the device it needs and keeps packages, forms, and client history in the same system.

## A staff-based schedule does not see the devices

Two specialists and three devices do not make three free slots.

- Schedule by staff: A slot is free when a person is free → Schedule by device: A slot is free when a device is free
- Schedule by staff: One device gets booked twice by different services → Schedule by device: The device is checked on every booking, from every service
- Schedule by staff: A session without a specialist still takes someone's schedule → Schedule by device: The session is booked by device only, without staff
- Schedule by staff: Remaining package sessions are counted by hand → Schedule by device: The package shows how many sessions are left

## Four steps to booking by device

- **Add the devices** — As resources by type — EMS, vibration platform, vacuum device — with the location and capacity of each.
- **Link the services** — For every service choose “Resource only” or “Staff and resource”, and how many devices it needs.
- **Open online booking** — Clients see only the times with a free device and can pick the specific device.
- **Sell packages** — Session packages have a validity period and a number of visits that are used at every visit.

- **Device only** — a session without choosing staff
- **Device + person** — when the session needs a specialist
- **Pick online** — the client picks the device or the system finds a free one

## Clients arrive with the form filled in

Forms, consents, and surveys go out before or after the visit, and the answers stay with the client and the booking.

- A questionnaire or consent before the first session.
- The answers show on the client's profile.
- Reminders by email and SMS reach the client before every session.

## Packages, payments, and reports are in the same system

- **[Session packages](https://reservation.business/en/platform/memberships-vouchers)** — A validity period and a number of visits, overall or per service, visible at booking and check-in.
- **[Payments and balances](https://reservation.business/en/platform/payments-sales-balances)** — Packages, single sessions, and products go through one register and stay with the client.
- **[Reports](https://reservation.business/en/platform/reports-analytics)** — Load, revenue, and which services bring in turnover.

## Frequently asked questions

### Can a session be booked by device only, without staff?

Yes. For every service you choose how it is performed: by staff only, by resource only, or by staff and resource. With “Resource only”, booking checks just whether a device is free.

### Can clients pick a specific device online?

Yes, if you turn it on in the service settings. If not, the system finds a suitable free device automatically.

### Can one service use several devices?

Yes. In the service you set which device type it needs and how many, and the same device can serve different services without being booked twice.

### How do session packages work?

You create a plan with a validity period and a number of visits — overall or per service. You sell it to the client, and every booking and check-in shows how many sessions they have left.

### Can clients fill in a form before the first session?

Yes. Forms, consents, and surveys go out before or after the visit, and the answers stay with the client and the booking.

### What usually needs to start first?

Devices, services, and availability rules, then online booking and packages. Forms, reminders, and reports come once the base is running.

## Related pages

- [Spa and wellness](https://reservation.business/en/solutions/spa-wellness-software)
- [Services, team, devices, and availability](https://reservation.business/en/platform/availability-setup)
- [Packages and remaining visits](https://reservation.business/en/platform/memberships-vouchers)
- [Forms and consents](https://reservation.business/en/platform/forms)
- [Online booking, website, and widget](https://reservation.business/en/platform/online-booking)

## Next step

- [Book an equipment studio demo](https://reservation.business/en/book-demo)
- [See services, team, and availability](https://reservation.business/en/platform/availability-setup)