Sports club and academy software: schedule, fees, and attendance
A sports club runs on groups that meet at the same time every week, with coaches, halls, and monthly fees. Reservation.Studio Business keeps the group schedule, rosters, attendance, passes, and payments in one system, so the coach sees who showed up and the club sees who has paid.
A good fit for Martial arts clubs, Gymnastics and acrobatics schools, Tennis and other sports academies, and Kids' and adults' groups
Groups, not appointments
A club does not sell single sessions; it sells a place in a group for months ahead.
So the schedule, the roster, attendance, and the monthly fee belong in one place, not in notebooks and chat groups.
One month at the club
From the first session to the end of the month
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Start of the season
Groups go into the schedule
Create each group by age and level with a coach, hall, and capacity, and a recurrence rule lays it out up to 180 days ahead.
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First session
The roster is entered once
With “Copy clients from template”, the fixed roster carries over to every next session.
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Every session
The coach marks attendance
From the calendar or the phone: arrived, no-show, or cancelled. The history stays on the athlete's profile.
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First of the month
Monthly passes are sold
The pass has a validity period and a number of sessions, and payments and installments stay with the athlete.
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End of the month
You see who paid and who trains
Balances show what is unpaid, and reports show attendance per group and coach.
Outside the hall
What else the system takes over
Online booking for newcomers
A trial or regular session from your website, the widget, or the Reservation.Studio catalog — up to the group's capacity.
Reminders
Confirmations and reminders by email and SMS to everyone booked.
Corporate cards
If you accept MultiSport or Coolfit for some groups, you reserve seats for them per price option.
Several halls and locations
Every group has a coach and a hall or location, and the schedule shows each coach's load.
The monthly fee
The fee is a pass with a validity period and a number of sessions
You create the plan once and sell it to every athlete, and the system checks what they have left at every visit.
- Validity of your choice — for example one month.
- Total sessions or a number per service.
- A limit on how often it can be used in a period.
- Online sale, if you want the pass bought from the profile.
Who this is for
Most useful when groups no longer fit in a notebook
A good fit if
- Groups train on a fixed weekly schedule with a fixed roster
- You collect monthly fees or sell passes with a set number of sessions
- Attendance is kept on paper or in a spreadsheet today
- You have several coaches, halls, or locations
Not for
- Tournaments, leagues, and standings
- Registering athletes with a federation
Sports club questions
What clubs usually want clarified before a demo
Do I have to book the group again every week?
No. You create the session once and a recurrence rule from it — weekly, on the days you choose. If you turn on “Copy clients from template”, the fixed roster carries over to the next sessions. The rule prepares the schedule up to 180 days ahead.
How are monthly fees handled?
As a membership plan with a validity period — for example one month — and a number of sessions, overall or per service, with an optional limit on how often it can be used in a period. You sell it to the athlete, and the system checks what they have left at every visit.
How does the coach mark attendance?
From the calendar in the browser or from the mobile app: everyone booked has a status — arrived, no-show, or cancelled. The history stays on the athlete's profile.
Can there be several halls and coaches?
Yes. Every group has a coach and a hall or location, and the schedule shows each coach's load.
Can new people book themselves?
Yes. Groups can accept online booking up to their capacity — from your website, the widget, or the Reservation.Studio catalog — and full groups can accept a waitlist.
How much does it cost for a sports club?
The price is public: €2.00 per employee + €3.00 per location a month incl. VAT, plus the modules you use — from €13.50 a month for one coach with online booking. The calculator on the pricing page works out the exact amount for your club.
What usually needs to start first?
Groups, coaches, halls, and recurrence rules, then passes and payments. Online booking for newcomers, reports, and reminders come once the base is running.
Passes, payments, and reminders in detail
Ask for a demo
Show us how you run groups and fees today
In one conversation we walk through groups, fixed rosters, attendance, monthly passes, and payments — on a sample sports club schedule.
Free, with no obligation — during business hours we call back almost immediately. Paid plan from €13.50 a month; with up to 3 employees you start without a subscription.